Legal systems · Spain & EU

Digital governance that holds up in the real world.

We design structured digital systems for corporate governance, regulatory reporting and legal documentation workflows in Spanish and EU-based companies.

Governance workspace · StructuredOne source of legal truth.
Spain / EU
01
Governance records
02
Compliance calendar
03
Contract lifecycle
04
Reporting evidence
TraceableAudit-readyVersion-controlledAligned
01 · The operating gap

External compliance is digital. Internal work often is not.

Spanish and EU reporting is becoming more structured while many companies still rely on email, Word documents, spreadsheets and individual memory.

What is already digital

  • Electronic invoicing
  • AEAT tax filings
  • Certified invoicing software
  • Public-authority communication
  • AML documentation standards

Where manual risk remains

  • Resolutions in emailMissing approvals, signatures and inconsistent records.
  • Minutes in Word filesNo version control or reliable evidentiary trail.
  • Deadlines in calendarsCritical obligations depend on individual tracking.
  • VAT in spreadsheetsDiscrepancies between invoices, accounting and filings.
  • Contracts in random foldersWeak audit readiness and unclear accountability.
02 · Legal-critical systems

What we digitalize.

Not generic automation. We focus on workflows where documentation quality, timing and traceability affect corporate, tax or regulatory outcomes.

01
Corporate governance recordsStructured resolutions, minutes and corporate books.
02
Shareholder approvalsClear status, owners, signatures and evidence.
03
UBO & registry monitoringOwnership evidence and compliance updates.
04
VAT & tax workflowsReporting logic, controls and filing calendars.
05
E-invoicing alignmentInvoice data connected to accounting requirements.
06
Regulatory notificationsAEAT and Social Security communication monitoring.
07
Contract lifecycleDraft, approval, signature, renewal and archive.
08
Cross-border archiveConsistent documentation across group entities.
09
Board meeting workflowAgenda, materials, decisions and follow-up actions.
03 · Extended legal support

Technology built around legal architecture.

Our role can complement the internal legal or compliance function and connect governance documentation with tax-sensitive and cross-border decisions.

01

Corporate governance support

Internal governance standards aligned with Spanish Commercial Law.

  • Articles and shareholder agreements
  • Board and shareholder resolutions
  • Capital and share-transfer records
  • Director appointment procedures
02

In-house legal support

A structured extension of internal counsel for international matters.

  • Cross-border structuring
  • Spanish and EU interpretation
  • Internal process risk review
  • Compliance refinement
03

Commercial contracts

Clear, enforceable agreements aligned with the operating model.

  • Supplier and distribution agreements
  • Service and licensing contracts
  • Intercompany agreements
  • Shareholder arrangements
04

Cross-border EU alignment

Documentation for Spanish entities inside international groups.

  • Parent-subsidiary structures
  • Transfer-pricing alignment
  • Dividend documentation
  • DAC6 and regulatory review
04 · Implementation model

Controlled transition, not cosmetic automation.

We map the legal structure before introducing tools. This prevents fragmented processes from simply becoming fragmented software.

Phase I
20days

Diagnostic & structural mapping

Identify legal obligations, workflow owners, information gaps, deadline dependencies and existing systems.

Phase II
40days

System structuring & legal alignment

Define the information model, controls, access, document logic, calendars and integrations.

Phase III
85days

Stabilization & governance maturity

Test adoption, resolve exceptions and establish a sustainable internal governance routine.

05 · Case study

Eliminating deadline risk caused by manual tracking.

A Spanish SL with cross-border operations needed to move from reactive administration to a centralized, traceable governance system.

01

Situation

Shareholder approvals lived in email, annual accounts documentation was prepared manually, deadlines depended on individual memory and records were fragmented across inboxes and folders.

02

Intervention

We implemented a compliance workspace aligned with Spanish Corporate Law and Commercial Registry requirements.

  • Resolutions and board documentation
  • Statutory deadlines and annual accounts calendar
  • Tax-reporting reminders and version control
03

Result

Filings stopped depending on individual memory, governance records became immediately accessible, audit preparation was simplified and banking compliance reviews could be supported with organized evidence.

06 · Project assessment

Show us how the business runs today.

We review the operating model end to end — from order intake and invoicing to reporting, compliance and internal approvals — to identify fragmentation and hidden risk.

Prefer a short conversation? Book free consultation ↗
Your request will be sent securely to Voixa after submission.
Legal structure first

Legal structure first. Digital efficiency follows.

Our approach supports the direction of EU digital regulation while keeping implementation grounded in the company’s real governance and compliance obligations. Explore the European Commission Digital Strategy.

Book free consultation ↗