Digitalization of Legal & Compliance Workflows in Spain and the EU

We design structured digital systems that simplify corporate governance, regulatory reporting and legal documentation workflows for Spanish and EU-based companies.
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Spain and the EU are moving toward stricter digital compliance frameworks:
Yet internally, many companies still manage:
Shareholder resolutions via email
Informal approval chains create legal uncertainty, missing signatures and inconsistent corporate records that may not withstand audit or banking review.
Board minutes in Word files
Unstructured documentation without version control increases the risk of incomplete records, regulatory exposure and weak evidentiary value.
Compliance calendars managed manually
Critical filing deadlines under Spanish Corporate Law and tax regulations depend on individual tracking, increasing the likelihood of missed obligations.
VAT tracking in spreadsheets
Manual VAT calculation and reporting workflows create discrepancies between invoices, accounting entries and Agencia Tributaria filings.
Supplier contracts in random folders
Decentralized contract storage complicates audit readiness, regulatory review and internal accountability.
Regulation is digital.
Internal legal workflow often is not.

We build structured digital systems that align internal legal processes with regulatory reality.
What We Digitalize (Legal Focus)
Instead of generic automation, we focus on legal-critical processes:
  1. Corporate governance documentation management
  2. Shareholder resolution tracking
  3. Board meeting record automation
  4. UBO and compliance registry monitoring
  5. VAT & tax reporting workflow structuring
  6. E-invoicing integration with accounting logic
  7. Regulatory notification monitoring (AEAT & Social Security)
  8. Contract lifecycle organization
  9. Cross-border documentation archive
Extended Legal Support & Internal Corporate Functions
We support not only regulatory filings, but also the internal legal architecture of Spanish and EU-based companies.

Our role often complements or strengthens the internal legal or compliance function.
  • Corporate Governance Support
    We assist companies in structuring and maintaining internal governance standards aligned with Spanish Commercial Law.

    This includes:

    1. drafting and updating Articles of Association
    2. shareholder agreements
    3. board resolutions and meeting documentation
    4. capital increase or share transfer documentation
    5. director appointment and removal procedures
    6. corporate record standardization

    We ensure that governance documentation is consistent, audit-ready and aligned with tax structuring.
  • In-House Legal Function Support
    For companies with internal legal teams, we provide structured external advisory support on:

    1. cross-border corporate structuring
    2. regulatory interpretation under Spanish and EU law
    3. risk review of internal processes
    4. holding and IP structuring alignment
    5. compliance documentation refinement

    We operate as a strategic extension of in-house counsel where international or tax-sensitive matters arise.
  • Contract Structuring & Commercial Documentation
    We assist in structuring commercial agreements aligned with Spanish law and cross-border requirements.

    This may include:

    1. supplier agreements
    2. distribution agreements
    3. service contracts
    4. licensing and IP agreements
    5. intercompany agreements
    6. dividend and shareholder arrangements

    We focus on legal clarity, enforceability and tax alignment.
  • Cross-Border & EU Legal Alignment
    Where Spanish entities operate within EU group structures, we support:

    1. EU Parent–Subsidiary structuring
    2. transfer pricing alignment
    3. cross-border dividend planning
    4. intercompany documentation
    5. regulatory and DAC6 review

    All structuring is aligned with Spanish Corporate Income Tax Law and EU anti-avoidance frameworks.

Case Study: Eliminating Deadline Risk Caused by Manual Tracking

  • Situation

    A Spanish SL with cross-border operations relied on informal email chains for shareholder approvals and manually prepared annual accounts documentation.

    Corporate filing deadlines were tracked individually, without centralized monitoring or automated alerts.

    Governance records were fragmented across inboxes and local folders.

  • Intervention

    We implemented a structured compliance dashboard aligned with Spanish Corporate Law and Commercial Registry requirements.

    The system centralized:

    1. shareholder resolutions
    2. board documentation
    3. statutory deadlines
    4. annual accounts filing calendar
    5. tax reporting reminders

    All governance documentation became version-controlled and traceable.

  • Result

    The company transitioned from reactive administration to structured corporate governance.

    Annual accounts and registry filings were no longer dependent on individual memory.

    Audit preparation time was reduced.

    Bank compliance reviews became faster due to immediate access to organized documentation.

    Regulatory exposure linked to missed deadlines was significantly reduced.
EU Context & Regulatory Alignment with
European Commission Digital Strategy:
https://digital-strategy.ec.europa.eu/
Structured Implementation Timeline
Internal legal processes are often fragmented, undocumented or dependent on individual knowledge. Attempting immediate full automation without structural diagnosis typically increases complexity instead of reducing it.
Our phased implementation model is designed to:

– identify legal and operational friction points
– align internal workflows with Spanish regulatory obligations
– integrate digital structure without disrupting business continuity
– reduce administrative and compliance risk progressively
– ensure that governance improvements are sustainable rather than cosmetic

The objective is not rapid automation, but controlled transition from manual dependency to structured governance architecture.

By approaching digitalization as a staged legal infrastructure project, companies gain predictability, documentation consistency and long-term compliance resilience.
20 days
Phase I: Diagnostic & Structural Mapping
40 days
Phase II: System Structuring & Legal Alignment
85 days
Phase III: Stabilization & Governance Maturity
Request Structural Assessment
Provide a structured summary of your corporate governance, compliance exposure or operational workflow.
We assess structural risks and define phased implementation strategy.